Top Tips for a First Time School Ski Trip Leader

If this is your first time planning a school ski trip you might be feeling a little daunted and overwhelmed - but hopefully excited too! Being a school ski trip leader is a lot of responsibility and whilst we’re  here not to help you plan the perfect ski trip, we’re also here to give you some advice to make the whole process from planning to execution as seamless and stress-free as possible.

Below, we’ve outlined some top tips for you to follow as a first time ski trip leader which will hopefully put your mind at rest and help your trip to be even more enjoyable!

 

The Plan

We cannot stress enough how important it is to plan as much as possible for your school ski trip. First and foremost, you must consider your group’s requirements - How many people? What ability level are they? What’s the budget for the school and for students? All of these things will impact where you choose to go, the resort you pick, how long you go for and what your apres ski activity options are.

The earlier you start planning, the easier your organisation of the trip will be. We suggest starting your planning at least a year in advance of the trip which will allow you time to get everything sorted and be able to react in time to any issues that may occur. In some situations, the earlier you book, the cheaper your trip may end up being too! We may be a bit biased here, but it is definitely important to also book your school ski trip with a  reputable school ski trip company which will help take away lot of admin and stress.

 

The Booking

Most importantly, you need to find out what the financial situation is with both your school and the students. Also find out from the school how the finance department works RE taking payment from parents; will parents need to pay by cheque, online via a payment portal or through a third party service? Will payment need to go to you or directly to the finance department? So many questions!

In order to book your ski trip, of course you then need students! It’s important to shout about your trip and rally up as much interest as possible. Whether you do this by handing out leaflets, putting it in the school’s newsletter, having a stall at a parent’s evening or speaking in assemblies, there are many ways to promote your school ski trip to ensure you have enough students signing up before you book.

Once you’ve gathered enough interest, you will need to send parents a school ski trip information letter or email with more details on where you plan to go and rough costings. After this, it is then a good idea to hold a parents’ meeting to discuss the trip further and answer any questions or concerns they may have. Here at Ski Adaptable, we are more than happy to help guide you with all of the above to ensure your booking plans go smoothly and that you have everything you need to confirm the booking.

 

The Trip Preparations

Once your trip is all planned and booked, you can get onto the little details, such as: what to wear, what to buy, booking ski equipment, organising insurance etc. We recommend sending out a coherent email or letter outlining exactly what students will need to buy in terms of what to wear - we recommend getting your hands on it at the end of last year’s ski season sales which will make it significantly cheaper! You’ll also need to remind them to pack clothes to wear in the evening, toiletries etc. - here, you should also tell students what not to pack!

Before your trip of a lifetime can begin, you need to do a risk assessment (which can be quite extensive). Your school or Local Education Authority will have great advice on how to complete this and ensure it is correctly filled out with as little stress as possible. 

Finally, depending on how you’ve chosen to travel, you may need to prepare yourself and your students for a lengthy trip! Ensure everyone has all the documentation they need and then run a brief on the type of entertainment they’ll need! If you’re flying, there will be a lot less to have to consider in preparation for your journey than if you are taking a long coach journey. 

 

We hope this guide has been useful for you first-time ski trip leaders and if you would like any further information, please just get in contact!

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